Privacy Policy

Last Updated: January 30, 2025

1. Overview

This Privacy Policy describes how Klizos Ventures ("we," "us," or "our") collects, uses, and shares information when you use ApplicantSync ("the Service"). By using our service, you consent to the data practices described in this policy.

2. Information We Collect

2.1 Account Information

When you create an account, we collect:

  • Email address
  • Phone number
  • LinkedIn profile information
  • Work history and professional background
  • Company information

2.2 Data You Extract

Through the Chrome Extension, we collect:

  • Resume data and candidate information from your LinkedIn job posts
  • Job posting data and hiring patterns
  • Candidate contact information (emails, phone numbers)
  • Application responses and screening answers

2.3 Enriched Data

We use third-party services to enrich information about you, including:

  • Professional background and career history
  • Jobs you hire for and hiring patterns
  • Company information and industry data
  • Publicly available information from LinkedIn and other social media platforms
  • Contact information and professional connections

2.4 Usage Data

We automatically collect:

  • How you use the Chrome Extension
  • Browser type and version
  • Pages visited on our website
  • Time and date of access
  • Cookies and similar tracking technologies

3. How We Use Your Information

3.1 Service Provision

  • Provide and maintain the Chrome Extension
  • Process and export your candidate data
  • Facilitate integration with partner services
  • Provide customer support

3.2 Business Operations

  • Improve our algorithms and services
  • Help third-party partners model their recruiting technology
  • Provide aggregated insights to the recruiting industry
  • Develop new features and services

3.3 Marketing and Communications

  • Send you service-related communications
  • Advertise or offer you other services that may help your hiring goals
  • Recommend partner services and tools
  • Send promotional materials about recruiting technology

4. Information Sharing and Disclosure

4.1 Third-Party Partners

How We Keep This Service Free: We share data with third-party affiliates to help them improve their recruiting technology and algorithms. This data sharing is how we can provide ApplicantSync for free.

Our key partners include:

  • Interview Screener (our preferred partner) - for AI-powered candidate screening
  • AI Headhunter - for recruiting technology services
  • Other recruiting technology providers and platforms
  • Data enrichment services

4.2 Data Shared with Partners

  • Resume data and candidate profiles
  • Hiring patterns and job posting data
  • Aggregated recruiting insights
  • User profile and company information

4.3 Legal Requirements

We may disclose information when required by law or to:

  • Comply with legal processes
  • Protect our rights and property
  • Ensure user safety
  • Investigate potential violations of our terms

5. Data Storage and Retention

Storage Limitations: We are not responsible for long-term hosting of extracted data. While we provide you with a reasonable amount of time to access your data, we reserve the right to delete any data from our database if costs become too high.

Account Deletion: We may delete your profile and associated data at any time if you:

  • Do not verify your email or contact information
  • Are not actively using the product
  • Violate our terms of service

International Storage: Your data may be stored and processed in the USA, Vietnam, India, or other countries where Klizos Ventures operates.

6. Your Rights and Choices

6.1 Access and Control

  • You can export your extracted data in CSV/Excel format
  • You control what data you extract from LinkedIn
  • You can delete your account through our platform

6.2 Marketing Communications

You can opt out of marketing communications, but:

  • We may still send service-related communications
  • Data sharing with partners will continue as described
  • We may still enrich your profile data for business purposes

7. Cookies and Tracking

We use cookies and similar technologies to:

  • Remember your login preferences
  • Analyze website usage
  • Improve our services
  • Enable Chrome Extension functionality

8. Security

We implement reasonable security measures to protect your information. However, no method of transmission over the internet is 100% secure. You are responsible for maintaining the security of your account credentials and any data you extract.

9. Third-Party Services

Our service integrates with LinkedIn and other third-party platforms. This Privacy Policy does not cover the privacy practices of these third parties. We encourage you to review their privacy policies.

10. Children's Privacy

Our service is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children under 18.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be effective immediately upon posting. Your continued use of the service constitutes acceptance of the updated policy.

12. Contact Information

For privacy-related questions or concerns, please contact:

Legal Issues: legal@klizos.com

General Support: Contact us through our website or support channels

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