How to Export LinkedIn Job Applicants to Excel (XLSX)

Why Teams Want LinkedIn Applicants in Excel

LinkedIn lets you see applicants, but it doesn't let you work with them. Hiring teams almost always end up wanting the same thing:

• A single Excel file (XLSX) with one row per applicant
• Columns for name, title, location, email, phone, resume link, and screening answers
• The ability to sort, filter, and share without giving LinkedIn access

Excel is still the fastest way for hiring managers, recruiters, and founders to review applicants in bulk — especially when the hiring team isn't all on LinkedIn.

Does LinkedIn Have a Native "Export to Excel" Button?

Short answer: no.

LinkedIn Jobs (the free/standard product most companies use) does not offer a bulk "Export to Excel" or "Download as XLSX" option for applicants. LinkedIn Recruiter has limited export tools, but they are:

• Expensive (Recruiter seats typically run thousands of dollars per user, per year)
• Restricted to candidates inside Recruiter projects, not raw job applicants
• Often missing the fields teams actually need — like screening answers and resume files

So if you posted a job on LinkedIn and got 200, 1,000, or 5,000 applicants, you are stuck clicking through them one at a time — unless you use a tool built for bulk export.

The Manual Method (And Why It Breaks Quickly)

The manual "export to Excel" workflow usually looks like this:

1. Open the LinkedIn job applicants page
2. Click each applicant one by one
3. Copy name, title, email, phone into a spreadsheet
4. Download the resume PDF separately
5. Paste screening answers manually
6. Repeat for every applicant

At roughly one minute per applicant, the math gets painful fast:

• 200 applicants ≈ 3+ hours of copy-paste
• 1,000 applicants ≈ ~17 hours
• 5,000 applicants ≈ ~83 hours (more than two full work weeks)

And none of that time is actually spent screening anyone. It's just formatting.

The Automated Method: Exporting LinkedIn Applicants to Excel with a Chrome Extension

ApplicantSync is a free Chrome extension that turns LinkedIn job applicants into a structured Excel/CSV file. Once installed, the workflow looks like this:

1. Install ApplicantSync from the Chrome Web Store
2. Open the LinkedIn job where you want to export applicants
3. Click the extension and start the sync
4. ApplicantSync walks through the applicants and extracts the data into your dashboard
5. Click Export → choose XLSX or CSV → open in Excel, Google Sheets, or Numbers

You keep full control of your LinkedIn account — no credential sharing, no scraping outside the browser, no new logins. The extension only runs when you open it.

What Columns Does the Excel Export Include?

A useful applicant export needs more than just names. ApplicantSync's Excel export includes:

• Full name
• Current title and headline
• Location
• LinkedIn profile URL
• Email address (when available)
• Phone number (when available)
• Resume filename and shareable resume URL
• Parsed work experience and education
• Screening questions and each applicant's answers
• Applied date
• Job ID, job title, and posting date

This gives you a spreadsheet you can actually filter, sort, and hand to a hiring manager without any extra cleanup.

Excel vs. CSV — Which Format Should You Choose?

ApplicantSync supports both. The quick answer:

• XLSX (Excel) — best for humans. Keeps formatting, column widths, and data types. Open directly in Excel, Google Sheets, or Numbers.
• CSV — best for importing into other systems. Works with every ATS, CRM, BI tool, and database you'll encounter.

Most teams export XLSX for review and CSV for import. Both include the exact same fields.

Common Excel Export Use Cases

Once you have applicants in Excel, teams typically:

• Filter by location or years of experience
• Sort by screening answer (e.g., "Are you authorized to work?")
• Color-code shortlisted vs. rejected applicants
• Share the file with hiring managers who aren't in LinkedIn
• Import into their ATS without paying for a LinkedIn integration
• Track cost-per-applicant and conversion across roles

Because the data is structured, a task that would take days in LinkedIn takes minutes in Excel.

Is Exporting LinkedIn Applicants to Excel Allowed?

You are exporting your own job applicants — people who voluntarily applied to a job you posted, whose data LinkedIn already shows you inside your account. ApplicantSync runs entirely in your browser, under your session, and only accesses data you can already see.

ApplicantSync is an independent tool and is not affiliated with or endorsed by LinkedIn®. You are responsible for complying with LinkedIn's terms, applicable privacy laws (GDPR/CCPA), and your own company's data-handling policies when storing or sharing applicant data.

Final Thoughts

LinkedIn is excellent at delivering applicants. It is deliberately unhelpful at letting you work with them outside the LinkedIn UI.

An Excel export flips that equation. Instead of clicking through 1,000 profiles, you get one spreadsheet, one afternoon of real review, and a hiring process that actually moves.

If you already paid LinkedIn to attract the applicants, you should be able to actually use their data.